What documents should a retailer keep for wholesale purchases in India?

Proper documentation protects you during GST audits, disputes with suppliers, and banking/loan applications. Here is what to maintain:

For every purchase:

• GST Tax Invoice: Must have your GSTIN, supplier GSTIN, HSN code, GST amount, and item description
• Payment proof: UPI screenshot, bank transfer receipt, or cash receipt signed by supplier
• Delivery receipt / POD: Proof of delivery from courier or transporter
• Unboxing video: Not legally required but essential for any dispute

Record keeping: Under GST law, you must maintain purchase records for 6 years from the end of the financial year. Digital copies (photos of invoices, saved UPI receipts) are acceptable.

If buying without GST invoice: You lose the Input Tax Credit benefit and cannot prove business expenses for income tax purposes. Always insist on proper GST invoices.